Accounts Payable Associate – Allentown, PA
JOB SUMMARY
The Accounts Payable Associate is responsible for all accounts payable functions for the company, including but not limited to, posting invoices, processing cash disbursements, and reconciling vendor statements. Generally, this position supports the accounting department and assists in recording accurate and timely financial information.
ESSENTIAL POSITION FUNCTIONS AND PRINCIPAL ACCOUNTABILITIES
- Receive invoices directly from vendors and forward those invoices to department managers for review and approval. Reviews all payment requests for appropriate documentation and requisite approval authority. Enters properly approved invoices and other contractual obligations into accounts payable system for payment.
- Prioritizes invoice payment processing to take advantage of cash discounts, to avoid interest and/or penalties, and to adhere to agreed-upon payment terms/plans.
- Corresponds with vendors and responds to payment status inquiries. Research aged invoices received from vendors and reviews vendor history in accounts payable system to see if previously paid and if not paid, then forwards those invoices to appropriate department manager for review and approval.
- Reconciles vendor statements to vendor history in accounts payable system and contacts vendors for any invoices listed on the vendor statement that were not paid or sent for review and approval.
- Adheres to company policies in the performance of all assigned accounting duties and communicates any compliance deviations and internal control weaknesses to management in a timely manner.
- Performs other duties as assigned.
POSITION REQUIREMENTS
Education & Experience:
- High School Degree or GED required.
- 2+ years of Accounting or Finance experience
- Proficiency in Microsoft Office Suite, particularly Excel.
- Experience in automotive or truck dealership strongly preferred
- Previous experience as a Title Clerk or in a similar role is preferred.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to work independently and meet deadlines.
- Strong communication skills in person and on the phone
Compensation and Benefits:
- Competitive Pay
- Full Benefits Package: Medical, Dental, Vision, 401K, and STD/LTD/Life
- Paid Holidays, Birthday and PTO (Paid Time Off)